MCR Order

The MCR Order is a document which details the way in which the MCR can act in certain matters but is more easily changeable than the MCR Constitution. In all matters the Constitution is the primary document.

Preamble

1. Any terms which are defined, implicitly or explicitly, in the MCR Constitution shall bear the same meaning in this Order.

General responsibilities of Committee members

2. It shall be the responsibility of all Committee members to:

a. help the Committee to attain its constitutional objectives;

b.
assist with carrying out the policies of the Committee;

c.
explain to Ordinary Members the policies of the Committee;

d.
reflect to the Committee the views of Ordinary Members;

e.
attend Committee meetings on a regular basis;

f.
assist with the running of social functions;

g.
be aware of, take cognisance of and, where appropriate, draw the attention of other Committee members to the provisions of the Constitution and Order;

h.
liaise with other Junior and Senior Members of the College, particularly their counterparts on the JCR Committee, in order to further the policies of the MCR Committee and the constitutional objectives of the MCR;

i.
assist with carrying out responsibilities associated with any vacant Office.

Composition of the Committee

3. There shall be ten Titled Officers. Their titles and individual responsibilities are enumerated in Articles 9 to 18 below.

4. There may be up to two Non-Titled Officers.

Committee policy

5. The Committee shall formulate and implement policy taking into account all relevant interests, including:

a. women’s interests as represented by the Women’s Officer;

b. the interests of first year graduate students as represented by the First Year Students’ Representative;

c.
the interests of international students as represented by the International Students’ Representative;

d.
the welfare interests of the graduate community as represented by the Welfare Officer.

Responsibilities of individual officers

6. The President

Further to Article 17 of the Constitution, the President shall:

a. represent the MCR to the Senior Members of the College;

b.
assist and advise individual members of the MCR;

c.
ensure that all representatives of the MCR fulfil their constitutional and mandated duties;

d.
have ultimate responsibility for the administration of the MCR;

e.
call Ordinary MCR Committee meetings at least once a week in Full Term, save in exceptional circumstances;

f.
ensure that all necessary meetings and elections are held;

g.
explain the purpose of the MCR to new members at the beginning of Michaelmas Term;

h.
exercise the voting rights of the MCR at CUSU Council meetings and on other bodies in accordance with the mandates of MCR Committee meetings, except where the President nominates a representative to exercise these rights;

i. be ultimately responsible for liaison with the JCR;

j.
arrange an AGM to be held at the end of the term of office of the MCR Committee;

k.
attend Governing Body;

l.
attend JCR, CUSU Presidents’ and Council of the Union meetings or arrange for another Committee Member to attend on his behalf;

m.
reside in B5 unless he or she has good reason not to.

7. The Secretary

Further to Article 18 of the Constitution, the Secretary shall:

a. assist the President with the day to day running of the MCR;

b. give a presentation of the year’s minutes at the AGM;

c.
attend meetings of the Council of the Union and the Timetabling Committee;

d.
draw to the attention of the Committee or individual Committee members relevant provisions of the MCR Constitution and the MCR Order where this appears appropriate.

8. The Junior Treasurer

Further to Article 19 of the Constitution, the Junior Treasurer shall:

a. account to the Committee for the disbursement of MCR’s income and expenditure;

b.
safeguard the long-term financial interests of the MCR;

c.
liaise with the Senior Treasurer and relevant College committees and officers on financial matters concerning the MCR or the graduate community;

d.
give a presentation of the year’s finances at the AGM;

e.
assist the President with the day to day running of the MCR;

f.
attend meetings of the Council of the Union.

9. The Steward

The Steward shall:

a. organise MCR feasts and combinations;

b. hold, where necessary, graduate ballots for guest nights and other College dinners;

c.
attend meetings of the Steward’s Committee in order to represent the views of the graduate community under the direction of the MCR Committee.

10. The Room Steward

The Room Steward shall:

a. reside in BB3;

b.
liaise with relevant College authorities regarding the maintenance of and the provision of services in the Woodville Room;

c.
be responsible for the day to day running of the Woodville Room and its upkeep;

d.
maintain supplies of refreshments;

e.
organise the provision of refreshments before and after graduate formal halls on such occasions as the MCR Committee directs;

f.
be responsible for the issue of NUS/CUSU cards;

g.
attend meetings of the Domus Committee;

h.
allocate and deal with any other matters relating to lockers, in accordance with the policy of the MCR Committee.

11. The External Officer

The External Officer shall:

a. act as the representative of the MCR in its dealing with the NUS, CUSU, the Graduate Union and any other student union or similar association or organisation as the MCR Committee sees fit;

b.
exercise, in accordance with the policy of the MCR Committee, the voting rights of the MCR at CUSU Council meetings and on other bodies, except where the External Officer nominates a representative to exercise such rights.

12. The Women’s Officer

The Women’s Officer shall:

a. liaise with Senior Members of the College on matters of concern to women;

b.
collect and distribute information which is relevant to female students;

c.
draw to the attention of the MCR Committee the interests and concerns of female students, and the implications of its policies for female students;

d.
organise such events concerning women’s affairs as she sees fit, subject to the direction of the MCR Committee;

e.
liaise with the CUSU Women’s Officer and the CUSU Women’s Council.

13. The Entertainments Officer

The Entertainments Officer shall:

a. attend meetings of the Queens’ Ents Committee in order to represent the views and interests of the graduate community under the direction of the MCR Committee;

b.
co-ordinate the organisation of all bops for which the MCR is responsible, inter alia securing sufficient human resources for the running of such bops;

c.
co-ordinate the organisation of MCR social functions, other than those for which the Steward is responsible, including events with other Colleges.

14. The Welfare Officer

The Welfare Officer shall:

a. liaise with Senior Members of the College on matters which are relevant to the welfare of graduate students;

b.
collect and distribute information which is relevant to the welfare of graduate students;

c.
draw to the attention of the MCR Committee the welfare interests of graduate students, and the implications of its policies for welfare issues;

d.
organise such events concerning the welfare of graduate students as he or she sees fit, subject to the direction of the MCR Committee;

e.
liaise with the CUSU Welfare Officer.

15. The First Year Students’ Representative

The First Year Students’ Representative shall:

a. liaise with Senior Members of the College on matters which are of particular relevance to first year graduate students;

b.
draw to the attention of the MCR Committee the views of first year graduate students, and the implications of its policies for such students.

16. The International Students’ Representative

The International Students’ Representative shall:

a. liaise with Senior Members of the College on matters which are of particular concern to international students;

b.
collect and distribute information which is relevant to international students;

c.
draw to the attention of the MCR Committee the interests of international students, and the implications of its policies for international students;

d.
organise such events concerning international students’ affairs as he or she sees fit, subject to the direction of the MCR Committee.

17. The Owlstone Croft Representative

The Owlstone Croft Representative shall:

a. liaise with Senior Members of the College on matters which are of particular relevance to residents of Owlstone Croft;

b.
draw to the attention of the MCR Committee the views and concerns of residents of Owlstone Croft, and the implications of its policies for those residents;

c.
organise the election of an Owlstone Croft Residents’ Committee (“OCRC”);

d.
reside in Owlstone Croft during the tenure of his office;

e.
act under the direction of the MCR Committee in matters concerning Owlstone Croft and its Residents’ Committee;

f.
organise regular OCRC meetings;

g.
attend meetings of the Domus Committee or arrange for another OCRC Member to attend on his behalf;

h.
welcome new residents to Owlstone Croft and introduce them to the facilities;

i. deal with the financial affairs of the OCRC in accordance with its policy and subject to the ultimate direction of the MCR Committee;

j.keep a regular, complete and accurate record of all OCRC accounts;

k.
give a presentation of the year’s finances at the MCR AGM.

19. Date of elections

The election for the post of First Year Representative shall, as permitted by Article 21(p) of the MCR Constitution, be held during Michaelmas Term such that the results are announced on or before 30 November. The First Year Representative shall retire from office not earlier than 31 May and not later than 31 October.

20. Tenure of office

As permitted by Article 23(d) of the MCR Constitution:

a. the Room Steward shall take office on 1 October following his or her election or co-option and shall retire from office on 30 September following;

b.
the President and Treasurer of the OCRC shall take office on 1 September following their election or co-option and shall retire from office on 31 August following.

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